Picnic Corporate Planning: The 10 most important issues, but neglected

After producing hundreds of picnics for each size of company, I found that there are any issues for clarification should be addressed. Below are some of the most important and often overlooked issues in planning a summer picnic for your group:

1. Cost: If you do not have at least $ 50 per person to go for a picnic company (75 people or more) than I strongly suggest putting money aside for your holiday party and create something that much more enjoyable. Keep in mind, the only purpose a company picnic, or for most other corporate events, is to make your guests walk away with a warm about your organization, and hopefully connect have fun with your company. That will not happen with a barbecue and not cheap entertainment. Our picnics always successful run from $ 50 to $ 300 per person with most of them on average about $ 60 to $ 110 per person out the door.

2. Entertainment at your event: The first question is that is to have children? If you are, you need the staples: A balloon artist and face painter. A balloon artist is fun, something that gives children play with long after the actor is done with your creation, and adds color to the event. Face painters are painters, well, man. They are an honored tradition time, and as long as you are capable of a good source, your guests will be pleased that you brought. The next question is how many for how long. Rule Gold is an artist can make a balloon up every 2 to 5 minutes. This is about 12 to 30 children an hour. 15-20 children per hour is a safe bet. Face painters usually take 5 to 7 minutes per child, so the figure 8 to 12 children per hour, but not all kids want their face painted. Other performers that work well for children and adults that you should consider is caricature artists chair massage, magic shows, strolling jugglers, Stilt Walkers, tattoo airbrush (good for groups with some children and many adults), and games company. See other ideas in http://www.inspiremyevent.com/holiday-picnics.php Simply download the PDF package and go to the variety of artists available in optional "add ons".

3. Elements of another event to bring: Who are your employees? What is your education, ethnicity, age? What's the company culture? Most managers believe a company picnic a annoying that they should be cleared away. There is a huge world of amazing items to bring in your picnic. Inflatable Consider: You want those fighting just as Gladiator, Bungie Run, or boxing giant? Or do you want more team-oriented ones, like giant bowling or giant twister, or a huge obstacle course? How are people will interact with the game? Are you going to offer prizes? You're going to make sure the teams play each vendor to avoid any problems responsibility? This will cost more, but it is a good idea. Take a look at this site for this glimpse into the world and wacky interactive games: http://www.greatgames.us/ There are many options from $ 650 to $ 1500, making them an affordable option for your company picnics

4. Teens: If you have young workers and older workers with teenagers, consider a package to them, foosball, basketball shoot out, air hockey, and / or interactive inflatables. Teens are often overlooked at picnics, and you will find adults often sneaked into the area of the teenager to get your game on.

5. The choice of location. How do you find a park? It is not close anything that has a point that fits your group size appropriate? The answer is a resounding NO! You need to ask these questions:

A. You want amplified music?
B. Do you want inflatable?
C. What else is happening in the park that day?
D. What is the neighborhood like?
E. Do they allow generators or have in place of electricity?

There three main types of parks: city parks, county parks, and private parks all inclusive. City parks, are often more lenient on the requirements sound that the county parks, but is not always clear. Private parks do everything for you, and you usually end up with a canned experience that is mediocre, but easy to plan. The advantage of working with county parks (if they will let you do whatever you want) there is usually a number to call for the entire county with a central reservation. If you get someone who knows their stuff on the phone, they can guide you through each park in the county system and help to select the perfect place.

6. Fun in the Sun: you can not have fun, but you can have lots of sun! Make sure the park you choose has plenty of shade, so you do not need big $ $ in tents or tables with umbrellas. Visit your local park around the time you plan on having your picnic. If you are planning on 2 + months in advance, arrive at the park a little later or before your picnic to get an idea of shadow. Too he has enough tables / chairs? If not, add a few hundred to several thousands of tables, chairs and linen.

7. Choosing suppliers: As with all suppliers who have not worked before and get references 2-3 business from them, or use an agency that ensures that you will not be wrong when an artist you hired does not show. There is an old saying in the business of events: A planner is as good as its suppliers.

8. By you should make games company? If you can find a professional, dynamic group gaming company, they can add immeasurable value to the picnic, helping to cement positive relationships and bring your company together in a way you never could do in office. Get the bad company of the group games, and they are an embarrassing nuisance. Feel free to ask for recommendations if you are in California. Cheaper is not better in this department. You really get what you pay for! Plan on about $ 1200 to $ 2500 for games dynamic company, depending on the size of the group.

9. Give aways. Consider using promotional gifts printed at the picnic. This is one of the few times you will have access to the families of its employees and can offer good will and promote brand and loyalty to the family of his people. For as little as $ 1 per person, their guests and their families can avoid the event with a gift that will appreciate and help promote your business! Take a look: http://www.inspiremyevent.com/products.php Advanced Search and enter the price range and a keyword. This will give an idea of what you can get for your money.

10. Vendor information: Do not forget to give your suppliers instructions detailed, including the name of your picnic area. Parks can be huge, and you may compromise your event, if you do not remember that detail. Ensure obtain the cell phone number on both a personal office and the driver. There is no worse feeling than not having anyone to call when the supplier does not appear right time.

11. I know I said that 10 items, but I can not leave it without these on your list:

-Suitable garbage cans?

-Is the vendor providing tables / linens for the buffet?

"You're cooking on site, or they are delivering pre-cooked?

-Have lots of ice for drinks from the buffet!

-Make sure that the spices double bowl with ice under the cheese, tomato, lettuce, so you not end up with a fondue soup and salad!

-Remember, no fried items. They will not make it to your dish in a palatable, as they do not travel well.

-Did you remember a vegetarian option?

That as-is access to catering establishments / inflatable?

-You have a table and chairs for the face-painter?

-If no shadow is not sufficient and you do not have the budget tent, is the creation of a station lotion?

-Is the supplier left the waters and soft drinks, they are only 2 serving food out of 4 hours you will be in the park?

-Does the vendor make the snack food when they leave?

"You're having alcohol? If so, make sure you have an insured company to buy and serve. Your company will not want the responsibility!

I'm sure you will find this as informative as frightening. However, as with all events, if you break down each element and monitor these details, you will be a star! Alternatively call a qualified event planner in your area and make them do the heavy lifting. Because relations with its suppliers, which can often bring you once key at picnic near what it would cost to do it alone.

About the Author

Jud Yaski is the owner and founder of Inspire Productions, a Picnic Planning company in the San Francisco Bay Area. He has been involved in social event productions for the past 10 years.

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